Accounts and Admin Clerk
@Grayson TalentJob Description
Duties and Responsibilities
Accounting:
- Inputting and follow up of all the Company’s expenses paid by cash, cheques and credit
- Preparing and Maintaining Fixed Assets Register.
- Preparation of bank reconciliations.
- Reconcile and follow up for trade and other payables.
- Reconcile and follow up for trade and other receivables.
- Prepare yearly financial statements in agreement with accounting records and returns.
- Preparation of Management A/c as and when required from accounting software.
- Stock control follow-up.
- Prepare and submit monthly / quarterly / annual returns to authorities.
- Bookkeeping / records imputing on QuickBooks accounting software.
- Prepare and regularly update costing for pricing purposes.
- Compile data and prepare other types of report upon requested
Administrative duties:
- Attend to calls/courier and provide general information
- Perform filing and general administrative tasks
- Keep records of documents, correspondence
- Ensure that everything in the office is organized and in its right place
- Ensure all filling is done and is place in a proper manner
- Prepare and send quotation / sales invoices after management approval.
- Ensure ‘Form for New Employee’ is filled and send to Management for selection and interviews
- Ensure new staffs provide all the required documents such as (copy of ID, Academic Results, copy of Bank Account Number, Recommendation Letter from previous Employer and Moral Certificate)
- Maintain HR files and databases
- Prepare and submit monthly/quarterly / annual payroll taxes and contributions returns to authorities
- Compile data (attendance / travelling etc) for preparation of payroll.
- Ensure staff fill in Employee Declaration form (EDF) when joining company and existing staff also have a copy submitted to the Employer.
- Keeping and updating employment contract file
- Follow up with conditions agreed for public holiday work according to sign Job contract of staff or according to Employment Right Act
- Track and follow up for staff sick/local leaves.
Qualifications and Competencies
- Possessing at least a higher school certificate.
- Possessing a valid character certificate.
- Possessing a motor car driver’s license will be an advantage.
- Experience in a similar job will be an advantage.
- Residing in the vicinity of Pamplemousses
- Adaptative approach to work
- Problem solving skills
- Analytical skills (Cost and Profit analysis)
- Punctual and regular at work.
- Computer literate and good practical knowledge in Microsoft office tools (Excel / Word).
- Good practical knowledge of QuickBooks accounting software.
